Consular Certification at the Embassy of Malaysia in Japan [Apostille acquisition and translation]

When you travel to Malaysia and apply for a visa, you will be asked to submit a copy of your Japanese family register and other documents.

If you submit the Japanese official document as it is to the destination in Malaysia, it will not be accepted.
You will be instructed to "obtain a consular certification from the Malaysian Embassy in Japan.

Malaysia is a non-member of the Hague Convention

If a country is a signatory to the Hague Convention on the Non-Authentication of Foreign Public Documents (the "Non-Authentication Convention"), the document can be submitted to the other country simply by obtaining an apostille, but Malaysia is not a signatory to the Hague Convention.

Therefore, it is necessary to notarize the document according to the following process.
Official documents: Obtain official seal confirmation from the Ministry of Foreign Affairs → Obtain consular certification from the Embassy of Malaysia in Japan
Private document: Obtain official seal confirmation at a notary public → Obtain consular certification at the Embassy of Malaysia in Japan

Official documents can be received after 4 working days from the date of application.
You can apply for the official seal confirmation at the Ministry of Foreign Affairs either by mail or at the counter, but you will receive it after 4 business days in both cases.
There is some information on the Internet, such as "if you apply at the counter, you can receive it the next day," but this was the response before the Corona epidemic. Please note that this is old information.

Once the official seal is confirmed, apply for consular certification at the Malaysian Embassy in Japan!

Once you have obtained the official seal confirmation from the Ministry of Foreign Affairs or a notary public as described above, you must next apply for consular certification at the Embassy of Malaysia in Tokyo, located in Nanpeidai, Shibuya-ku, Tokyo.

Address: 20 Nanpeidai-cho, Shibuya-ku, Tokyo 150-0036

The nearest stations are Shibuya, Daikanyama, Naka-Meguro, and Shinsen.
It is located right in the middle of each station.
Incidentally, it is a 15-minute walk from Shibuya Station and a 13-minute walk from Daikanyama Station.

Enter from the entrance facing the road called Kyu-Yamate-dori.
The front gate opens when a car enters the building, but please note that if you do not press the intercom to enter, you will be stopped by security guards.

Application Hours for Consular Certification at the Embassy of Malaysia in Japan

Applications for consular certification are accepted for three hours from 9:00 a.m. to 12:00 p.m.
Applications will not be accepted after 12:00 pm.
No advance appointment is required.
*Rules may change depending on the time of year, so it is recommended to check before visiting.

Documents can only be picked up between 3:00 p.m. and 4:00 p.m.

Fees for our service to obtain consular certification at the Embassy of Malaysia in Japan on behalf of our clients

※Free estimates are available.

Our office is located within a short distance from the Malaysian Embassy in Japan, the Notary Public's Office, and the Ministry of Foreign Affairs, making it possible for us to immediately obtain certification of documents to be submitted to Malaysia.

For applications for digital nomad visas in Malaysia, for example, an English translation of the family register is also required.

It tends to take a lot of travel expenses and huge amount of time to visit the Malaysian Embassy in Japan by yourself to apply & receive the documents after certification.
If you consider all the document preparation, translation work, and travel time, you will find that it requires more time than you can finish in a very short day.

From a cost-effective perspective, we recommend the use of an administrative scrivener specializing in obtaining Apostille & Consular Certification who has an office near the Embassy of Malaysia in Japan.

If you have to redo the process by yourself, you will lose a lot of valuable time before your trip, and you will end up in a situation where you wish you had left it to an administrative scrivener who is familiar with the process from the beginning….
If the documents are not properly authenticated, you will not be able to complete the procedures after you travel to Malaysia, which will be a big problem.

*Email is accepted 24 hours a day, 365 days a year.
*Payment by credit card or wire transfer. PayPal payment available.
We will not make any pushy sales calls.
*Administrative scriveners are obliged to maintain confidentiality by law.
We do not necessarily ask you to make a request even if we receive a quotation.

5-2-303, Shirokane 1-chome, Minato-ku, Tokyo 108-0072, Japan
Royal Partners Gyoseishoshi Lawyer Office
Tel: 070-2225-0001
info.lifeinjapan@gmail.com