Translation, Notarization, and Apostille Services for the Certificate of Registered Matters (Corporate Registry Certificate)

Translation, Notarization, and Apostille Services for the Certificate of Registered Matters (Corporate Registry Certificate)

Hello,
My name is SATO Taiga, a certified administrative scrivener based in Minato City, Tokyo. At our office, we provide translation services for the Certificate of Registered Matters (Corporate Registry Certificate), as well as notarization and apostille acquisition support.

Established in 2019, we have extensive experience in providing notarization support and translation services for documents intended for use in over 65 countries worldwide.

Service Fees

Service Fees (including tax)

• Apostille Application Support (Basic Fee): ¥19,800
• PDF Scan and Email Delivery: ¥990
• Proxy Acquisition of Certificate of Registered Matters (Corporate Registry Certificate): ¥990
• International Shipping Handling Fee: ¥3,300
  　(*Actual shipping costs will be charged separately.)　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　　

Translation Fees
Translation fees vary depending on the target language and the number of pages. Please feel free to contact us for a quote.

Payment Terms
We generally request payment in advance. However, if your company requires post-payment due to internal policies, we are happy to accommodate upon request.

Free Estimates
We offer free quotations. There is no obligation to proceed with our services after receiving an estimate.

About Translation Quality
We recommend choosing a provider with a thorough double-check system, especially for translation, as even minor spelling errors can lead to significant delays or the need to redo the entire procedure.
(There have been actual cases at other firms where errors caused major setbacks.)

Turnaround Time　

Upon formal request, we will complete the translation within three business days, excluding weekends and national holidays.(Please note that if the Corporate Registry Certificate exceeds five pages, additional time may be required.)

After the translation is completed, we will proceed with notarization and apostille acquisition at the notary office within an additional three business days, excluding weekends and national holidays.
Once completed, the documents will be shipped to your designated address.

Details of Our Services

We offer comprehensive assistance for obtaining notarization and apostille on the Certificate of Registered Matters (Corporate Registry Certificate).

Our services include:

■ Document Retrieval
Proxy acquisition of the Certificate of Registered Matters (Corporate Registry Certificate) by mail.

■ Translation of the Certificate
We offer translation services for the Certificate of Registered Matters.
Supported languages include English, Chinese, Spanish, Italian, and more.
(If your desired language is not listed, please feel free to contact us — we work with a wide network of professional translation partners.)

■ PDF Scanning of Final Documents
We scan and send a PDF version of the certified and apostilled documents for your reference.

■ International Shipping Support
We can arrange overseas shipping of your documents via FedEx, DHL, EMS, and other carriers.

■ Preparation of Declarations
We can also prepare a Declaration if required for your procedures.

Service Process

1.Please begin by emailing a scanned copy of the Certificate of Registered Matters (Corporate Registry Certificate) to us at: info@royal-ptns.com

2.Our team will review the document and reply with a quote including the total fee and estimated turnaround time.(We respond within 24 business hours, excluding weekends and national holidays.)

3.Once you confirm the quote and formally request our services, we will begin with the translation process.
(At this stage, we will ask for the correct Romanized spelling of the directors’ names. This is not required for Chinese translations.)

4.If you prefer to send the original certificate by post, please mail it to the following address using Letter Pack Light or a similar service:

 
2-19-4-506 Azabu-juban, Minato-ku, Tokyo, 106-0045, JAPAN
Royal Partners Administrative Scrivener Office SATO Taiga
Mobile: 070-2225-0001  

5.After the translation is completed, we will proceed with notarization and apostille acquisition within 3 business days (excluding weekends and holidays).The original documents will then be shipped to your designated address, and we will also email you a PDF scan of the finalized documents.

Frequently Asked Questions (FAQ)

Q. Are any documents required in addition to the Certificate of Registered Matters (Corporate Registry Certificate)?
A. In most cases, only the Certificate of Registered Matters is required.

Unless the receiving authority specifically requests additional documents — for example, a declaration signed by the company representative — you do not need to submit anything else.
Simply send us the certificate, and we will handle the rest.

Q. Are a power of attorney or a seal registration certificate required?

A. No, they are not required unless the receiving authority specifically designates who must sign the Declaration. In such cases, we will sign the Declaration on behalf of the client under the name of our certified administrative scrivener. For your reference, in the majority of past cases we have handled, Declarations signed under the administrative scrivener’s name have been accepted without any issues.

Important Notes

Please note that the Certificate of Registered Matters issued by the Legal Affairs Bureau contains officer history for only the past three years.

If you request our services around December, and we obtain a new certificate in January, the contents of the document may be slightly updated compared to the version you currently hold.

To put it simply:
When crossing over into a new year, there is a possibility that the content of the corporate registry certificate may change slightly. We kindly ask you to keep this in mind when using documents issued around year-end.

Our Track Record

We have handled numerous cases involving the translation, notarization, and apostille services for Certificates of Registered Matters (Corporate Registry Certificates).

Our clients include subsidiaries and group companies of publicly listed corporations, who have entrusted us with the preparation of official documents for use abroad.

We have assisted with corporate registry documents for use in a wide range of countries, including:
India, Cambodia, Canada, China, South Korea, Vietnam, Malaysia, the United States, and more.

In addition to corporate documents, we also have experience assisting with visa-related documentation for high-profile individuals — including Japan’s top-tier professional athletes — requiring certified translations and apostille services.

We collaborate with reputable translation agencies overseas, including in Taiwan, South Korea, and the United Arab Emirates (UAE), to ensure language accuracy and compliance with local requirements.

We have also been recommended by staff at foreign embassies in Japan, in recognition of our reliability and quality of service.

To date, we have supported clients with document preparation for use in over 65 countries worldwide.
With our extensive international experience, you can feel confident entrusting us with your important legal documents.

Contact us now for a free quote — we’re happy to assist you anytime!

If you need translation, notarization, and apostille services for a Certificate of Registered Matters (Corporate Registry Certificate), please feel free to reach out using the contact details below.

We recommend contacting us by email, as we are unable to provide an accurate quote for translation without reviewing the actual document.

Estimates are free of charge. We do not engage in pushy sales or solicitations, and you are under no obligation to proceed with the service after receiving a quote.

As a certified administrative scrivener, we are legally bound by strict confidentiality obligations under Japanese law. Your company’s sensitive information will be handled with the utmost care and will never be disclosed.

Royal Partners Administrative Scrivener Office 2-19-4-506 Azabu-juban, Minato-ku, Tokyo, 106-0045, JAPAN Certified Administrative Scrivener, SATO Taiga Administrative Scrivener Registration Number: No.19080406 TEL：03-6303-1664 ※Reception-Only Phone Line (Weekdays 9:00 AM – 6:00 PM)　　　　　　　　　　info@royal-ptns.com

If you are contacting us from overseas, you can search for our account on WhatsApp by typing “070-2225-0001”.Once you find our account, feel free to call us via WhatsApp without any international call charges.