Obtaining Consular Certification for Documents Bound for Vietnam [Apostille, Translation]

When applying for a visa to travel to Vietnam, or when dispatching employees from a Japanese company to Vietnam, Japanese documents such as a copy of the Japanese family register are required to be submitted to the Vietnamese authorities.

Japanese official and private documents will not be accepted if submitted as is to the destination in Vietnam.
You will be instructed to “obtain notarization and consular certification at the Vietnamese Embassy in Japan.

Vietnam is a non-member of the Hague Convention

If a country is a signatory to the Hague Convention on the Non-Authentication of Foreign Public Documents (the “Non-Authentication Convention”), the document can be submitted to the other country simply by obtaining an apostille, but Vietnam is a non-member of the Hague Convention.

Therefore, it is necessary to notarize the document according to the following process
Official documents: Obtain official seal confirmation at the Ministry of Foreign Affairs → Obtain consular certification at the Vietnamese Embassy in Japan
Private document: Obtain official seal confirmation at a notary public → Obtain consular certification at the Vietnamese Embassy in Japan

Private documents can apply for and obtain official seal verification on the spot.

Official documents can be received after 4 business days from the date of application.
You can apply for obtaining official seal confirmation at the Ministry of Foreign Affairs either by mail or at the counter, but both of them will be received after 4 business days as well.
*There is some information on the Internet, such as “if you apply at the counter, you can receive it the next day,” but this was the response before the Corona epidemic. Please note that this is old information.

Once the official seal is confirmed, apply for consular certification at the Vietnamese Embassy in Japan!

Once the official seal confirmation has been obtained at the Ministry of Foreign Affairs or the notary public's office as described above, the next step is to apply for consular certification at the Vietnamese Embassy in Tokyo's Shibuya Ward.

Address: 50-11 Motoyoyoyogi-cho, Shibuya-ku, Tokyo 151-0062

The nearest stations to the Embassy of Vietnam in Japan are Yoyogi Uehara Station on the Odakyu Line and Yoyogi-Koen Station on the Tokyo Metro Chiyoda Line.
It is about a 10-minute walk from the stations.

Application acceptance hours for Consular Certification and Translation Certification at the Embassy of Vietnam in Japan

Applications for consular certification are accepted in the morning and in the afternoon until 3:30 pm.
No advance appointment is required, but if the office is busy, it often takes more than 3 hours from the time of application until you receive your application.
*Rules may change depending on the time of year, so it is recommended to check before visiting.

Our service fee for obtaining consular certification and translation certification at the Embassy of Japan in Vietnam on behalf of our clients *10% sales tax will be added.

Vietnamese notarization documents that we can handle【Vietnamese translation is available】

We may be able to handle documents not listed here, so please contact us first.

・Police Certificate
・Work permit
・Passport
・Diploma
・Documents related to JETRO
・Documents related to food import
・Certificate of completion of food production and food safety and sanitation management training program
・Certificate of all historical matters (certified copy of the company)
・Certificate of work experience
・Certificate of Highly Skilled Worker

*Free estimates are available.
Gyoseishoshi Lawer SATO Taiga

Our office is located within a short distance from the Vietnamese Embassy in Japan, the Notary Public's Office, and the Ministry of Foreign Affairs, making it possible for us to immediately obtain certification of documents to be submitted to Vietnam.

It tends to take a lot of time and transportation costs to visit the Embassy of Vietnam in Japan by yourself to apply & receive the documents after certification.
If you consider all the document preparation, translation work, and travel time, you will find that it requires more time than you can finish in a very short day.

From a cost-effective perspective, we recommend using an administrative scrivener specializing in obtaining official seal verification and consular certification who has an office near the Embassy of Vietnam in Japan.

If you try to do it yourself and have to redo the process, you will lose a lot of valuable time before your trip, and you will find yourself in a situation where you wish you had left it to an administrative scrivener who is familiar with the process from the beginning….
If the documents are not properly authenticated, you will not be able to complete the procedures after you travel to Vietnam, which can be very difficult.

*Email is accepted 24 hours a day, 365 days a year.
*Payment by credit card or wire transfer. PayPal payment available.
We will not make any pushy sales calls.
*Administrative scriveners are obliged to maintain confidentiality by law.
*You do not necessarily need to request a quote even if you receive one.

5-2-303, Shirokane 1-chome, Minato-ku, Tokyo 108-0072, Japan
Royal Partners Administrative Scrivener Office
SATO Taiga, Certified Administrative Scrivener
Tel 070-2225-0001
info.lifeinjapan@gmail.com