By Country: Apostille/Consular Certification

Notarization, Apostille and Translation of Powers of Attorney for China

2026年9月12日 2026年9月12日

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Notarization, Apostille and Translation of Powers of Attorney for China

RP Office［ Royal Partners Administrative Scrivener Office ］ · Taiga Sato

Business professionals reviewing documents, with office buildings

Hello.
I am Taiga Sato, an administrative scrivener in Minato City, Tokyo.

Our office provides notarization and apostille acquisition services for powers of attorney to be submitted in China. We can also arrange translations from Japanese into Simplified Chinese.

Please note: support with preparing a power of attorney is available only for real estate transactions. We do not provide drafting support for powers of attorney for any other purpose.

For the English name of a power of attorney and the abbreviation “POA,” please see our document-name dictionary (Japanese).

Authentication Required for a Power of Attorney Submitted in Mainland China

Since November 7, 2023, a public document issued in Japan that falls within the scope of the Convention may be certified for submission in mainland China with an apostille obtained in Japan; consular authentication by the Embassy or a Consulate-General of China in Japan is no longer required. Please confirm the requirements for the document concerned and the receiving authority.

A power of attorney prepared by an individual or company is generally a private document. It proceeds through notarization, certification of the notary’s seal by the Director of the Legal Affairs Bureau, and then an apostille from Japan’s Ministry of Foreign Affairs. At notary offices in Tokyo, a one-stop service combining these steps may be available at the applicant’s request.

An apostille certifies the authenticity of signatures, seals, and similar formalities; it does not guarantee the contents of the power of attorney or its acceptance by the receiving authority in China. The documents required to engage our office may differ from those required by the receiving authority. Before engaging us, please confirm the required format, wording, validity period, Chinese translation, and any additional documents with that authority.

Reference information: Embassy of China in Japan apostille notice and Ministry of Foreign Affairs, “Application Procedure Guide: Application Flow” (checked September 6, 2026).

Taiga Sato, Royal Partners administrative scrivener

English reference translation of Taiga Sato's administrative scrivener registration certificate, registration number 19080406, registered February 15, 2019

Taiga Sato · Registration No. 19080406. Certificate shown with an English translation for reference.

Established in 2019, we have extensive experience arranging notarization and translations for more than 65 countries. We also have substantial experience supporting translation and apostille acquisition for documents to be submitted in China.

Fees: Notarization and Apostille Acquisition for Powers of Attorney (Authorization Letters / Entrustment Letters) for China

• Apostille acquisition service (basic fee): from ¥17,600, tax included
• E-mail delivery of PDF scan data: ¥990, tax included
• Additional document fee, per document from the second document onward: ¥3,300, tax included
• Dispatch of documents to an address in Japan: ¥550, tax included
• International shipping arrangement fee: ¥3,300, tax included (actual shipping charges are additional)
• EMS postage to China: ¥1,501, tax included, including envelope
• Support with preparing a power of attorney for a real estate transaction: from ¥7,700, tax included
• Notary-office fees and other official disbursements: quoted individually after confirming the document, language and notary-office requirements

Please note: support with preparing a power of attorney is available only for real estate transactions. We do not provide drafting support for powers of attorney for any other purpose.

Translation fees vary according to the number of pages; please feel free to contact us.

Fees may increase depending on the content and complexity of the matter.

Payment is requested in advance.

Estimates are free. Obtaining an estimate does not oblige you to place an order.

Translations carry risks such as spelling errors, so we recommend engaging an office with a reliable double-checking process.
(We are aware of cases at other firms where spelling errors required procedures to be redone.)

Turnaround Time: Apostille Acquisition for Powers of Attorney (Authorization Letters / Entrustment Letters) for China

After a formal engagement, we complete the translation within three business days, excluding weekends and Japanese public holidays.

We then obtain the apostille at the notary office within a further three business days, excluding weekends and Japanese public holidays, and dispatch the documents to your requested address.

Please let us know whether you would like delivery to an address in Japan or international shipping.

Detailed Scope of Service: Simplified Chinese Translation Available

The following is the detailed scope of our notarization and apostille acquisition service.

■ Support with preparing a power of attorney for a real estate transaction
　We provide a format based on cases we have handled and support you in developing it together.
Please note: support with preparing a power of attorney is available only for real estate transactions. We do not provide drafting support for powers of attorney for any other purpose.

■ PDF scanning of original documents after notarization and apostille acquisition

■ Arrangement of document dispatch to China (FedEx, DHL, EMS, and other services may be used)

■ Preparation of a declaration (声明书 / Declaration)

How the Service Works

First, e-mail the data for the power of attorney for which you would like to obtain an apostille to info@royal-ptns.com.
We will send you an estimate by e-mail covering the fees and turnaround time.
Please note: as a rule, we reply within 24 hours, excluding weekends and Japanese public holidays.
If you decide to proceed, please make payment in advance.
Bank transfer and credit-card payment are available.
Please mail the signed power of attorney to our office. Please use Letter Pack Light or a similar service and send it to the address below.
We recommend Letter Pack Light: Letter Pack Plus requires face-to-face delivery and may take longer if nobody is available to receive it.
Mailing address:
506, 2-19-4 Azabu-juban, Minato-ku, Tokyo 106-0045, Japan
RP Office［ Royal Partners Administrative Scrivener Office ］
Taiga Sato
TEL: +81-3-6303-1664
Within three business days excluding weekends and Japanese public holidays, we will arrange apostille acquisition at the notary office and dispatch the original documents to your requested address.
At that time, we will also send PDF scan data by e-mail.

Frequently Asked Questions

Are any documents required in addition to the power of attorney?

Unless the receiving authority requires, for example, that the principal sign a declaration (声明书 / Declaration), no other documents are required beyond the signed power of attorney you send to us. If your Chinese name and Japanese name differ, however, a family register certificate or a copy of your passport may be required.

Do I need to go to the notary office myself?

If you engage our office, you do not need to visit the notary office. An administrative scrivener will visit to arrange apostille acquisition on your behalf.
If notarization and an apostille are required for a copy of a Japanese passport, you do not need to visit the notary office if you mail us the original passport. (The original passport must be presented at the counter to process an apostille for a passport copy.)

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Important Notes

If you have become a naturalized Japanese citizen and have both a Japanese name and a Chinese name, you may need to prove that they refer to the same person.
In that case, attaching a Simplified Chinese translation of your Japanese family register certificate and a copy of your Japanese passport, and declaring that they refer to the same person, may enable the power of attorney (authorization letter / entrustment letter) to be used in China. Please confirm the receiving authority’s requirements.

Our Experience: Apostille Acquisition for Powers of Attorney (Authorization Letters / Entrustment Letters) for China

We have handled many cases involving translation and notarization/apostille acquisition for powers of attorney for China, including the following.

• A power of attorney for a person of Chinese origin living in Japan to authorize a family member to sell real estate they own in China

• Apostille acquisition for a power of attorney used in an inheritance matter in China

We have handled many translations and notarization/apostille acquisition matters for more than 65 countries, and bring substantial experience to these services.

Contact Us for a Free Estimate

If you need notarization and apostille acquisition for a power of attorney, please contact us using the details below.
Because translation fees cannot be estimated without reviewing the data, we recommend contacting us by e-mail.

Estimates are free. We do not use high-pressure sales, and you are under no obligation to place an order.
Administrative scriveners are subject to strict legal duties of confidentiality; your confidential information will be handled accordingly.

RP Office［ Royal Partners Administrative Scrivener Office ］
506, 2-19-4 Azabu-juban, Minato-ku, Tokyo 106-0045, Japan
Taiga Sato, Specified Administrative Scrivener (Tokutei Gyoseishoshi)
Administrative Scrivener Registration No. 19080406
TEL: +81-3-6303-1664 (inbound calls only; weekdays 9:00–18:00)
info@royal-ptns.com

If you are consulting from overseas, search WhatsApp for +81-70-2225-0001 to find our account and call without telephone charges. We also use WeChat; if you prefer it, search for and add river_6688.

Taiga Sato · Registration No. 19080406. Certificate shown with an English translation for reference.

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About the author

RP Office［ Royal Partners Administrative Scrivener Office ］ · Taiga Sato

Specializing in international matters, with services available throughout Japan. Our office is one minute from Azabu-juban Station in Minato-ku, Tokyo.

Established in 2019. Graduate of Yokohama National University. Administrative scrivener authorized to act as an intermediary in immigration applications.

Areas of practice: notarization, apostilles and consular authentication for documents for more than 60 countries; Japanese visas, naturalization, and overseas citizenship and permanent-residence applications.

Apostille & Consular Authentication Office