Apostille and Translation Services for Japanese Police Certificates for China
Apostille and Translation Services for Japanese Police Certificates for China
Hello.
I am Taiga Sato, an administrative scrivener in Minato City, Tokyo.
Our office arranges apostilles for Japanese police certificates (Certificates of Criminal Record, also called Hanzai Keireki Shomeisho or Toko Shomeisho) for use in China. We also provide Simplified Chinese translation and notarization support where required.
Keep the police certificate sealed. Do not open an envelope marked “invalid if opened” to scan or translate its contents. Japan’s Ministry of Foreign Affairs (MOFA) generally cannot authenticate an opened, invalid certificate. We will first confirm the receiving authority’s requirements and the appropriate procedure. MOFA guidance (Japanese).
Established in 2019, we have extensive experience arranging notarization and translation for documents used in more than 65 countries. We have also supported many requests for translation and apostilles for documents to be submitted in China.
Fees: Apostille Services for Japanese Police Certificates for China
* Office service fees below are before tax.
• Apostille acquisition service (basic fee): from ¥16,000
• Email delivery of PDF scan data: ¥900, where scanning is permitted without opening the sealed certificate
• Each additional document when two or more documents are submitted: ¥3,000
• Sending documents to an address in Japan: ¥500
• International shipping arrangement fee: ¥3,000 (actual shipping costs are charged separately)
• EMS postage to China: ¥1,501 (including envelope; final postage depends on the shipment)
• Notary-office fees, if separate notarized documents are required: quoted individually after confirming the document and language
• Collection of a police certificate: please contact us
* Translation fees vary by page count and the documents that can properly be supplied for translation. Please contact us without opening a sealed certificate.
* Fees may increase depending on the content and complexity of the documents.
* Payment is requested in advance.
* Quotations are free and do not oblige you to place an order.
* Translation errors, including spelling mistakes, can require procedures to be repeated. We recommend using an office with a reliable double-checking process.
Turnaround Time: Apostille Acquisition for a Police Certificate for China
Where separate translation is required, our usual translation target is within three business days after a formal order and receipt of the necessary material, excluding weekends and Japanese public holidays.
A Japanese police certificate is a public document: we arrange the appropriate MOFA apostille procedure for the sealed original. MOFA’s normal return schedule is dispatch three business days after receipt of a complete application; counter collection is available from four business days after submission. Postal transit and any additional checks take extra time. We confirm the overall schedule in your quotation. MOFA application and return guidance (Japanese).
If the receiving authority requires a separately notarized translation or declaration, its preparation and authentication schedule will also be confirmed.
Please tell us whether you require delivery within Japan or overseas, together with:
• Delivery address
• Recipient’s name
• Recipient’s telephone number
Service Details: Simplified Chinese Translation Support
Our services include the following, according to the requirements of your case.
■ PDF scanning of documents that can be scanned without breaking the police certificate’s seal; the sealed contents are not opened for scanning
■ Arrangement of document shipment to China (FedEx, DHL and EMS are available)
■ Preparation of a declaration (声明书 / Declaration), and related translation or notarization where required by the receiving authority
How the Service Works: Police Certificate Apostilles for China
- First, email info@royal-ptns.com with the receiving authority’s instructions, the purpose of submission and the certificate’s issue date if known. You may send information visible on the outside of the envelope. Do not open the sealed certificate or email a scan of its sealed contents.
- We will email a quotation covering fees, the required documents and turnaround time.
* In principle, we reply within 24 hours, excluding weekends and Japanese public holidays. - If you wish to place a formal order, please pay in advance.
* Bank transfer and credit-card payment are available. - After we confirm the required documents, mail the sealed original police certificate, normally issued within the past three months, to our office with any necessary authorization documents.
Please use Letter Pack Light or a similar tracked service.
* Letter Pack Plus requires face-to-face delivery and can take longer if no one is present to receive it.
Mailing address:
2-19-4-506 Azabu-juban, Minato-ku, Tokyo 106-0045, Japan
RP Office［ Royal Partners Administrative Scrivener Office ］
Taiga Sato
TEL: +81-3-6303-1664 - We arrange the MOFA apostille and any separately agreed translation or notarization, then dispatch the original documents to your requested address according to the quoted schedule. Where requested, we email scans of documents that may be scanned without opening the sealed certificate.
Frequently Asked Questions: Police Certificate Apostilles for China
Applying for the police certificate is a separate step. For example, the Tokyo Metropolitan Police Department requires applicants to attend personally for fingerprints. Collection by an authorized representative can be arranged under its stated rules. Tokyo police application guidance (English).
If separate notarization of a Japanese passport copy is required, our service requires the original passport to be presented to the notary. We will explain how to provide it and whether any personal attendance is necessary for the particular documents.
Our Experience: Apostille Services for China
We have handled many Simplified Chinese translations and notarization/apostille requests, including:
• Powers of attorney allowing family members to sell property in China for clients of Chinese origin living in Japan
• Apostilles for powers of attorney used in inheritance procedures in China
• MOFA apostilles for Japanese police certificates submitted in China
• Collection of police certificates and subsequent apostille acquisition for use in China
We have arranged translation, notarization and apostilles for documents used in more than 65 countries, including many requests from listed companies and patent attorney firms. We draw on this experience when assisting with your documents.
Contact Us for a Free Quote: Police Certificates for China
If you need an apostille for a Japanese police certificate for China, please contact us below. Email is useful for sharing the receiving authority’s instructions and discussing translation requirements. Do not open a sealed certificate to obtain a quotation.
Quotations are free. We do not use high-pressure sales, and you are under no obligation to place an order. Administrative scriveners are subject to strict legal duties of confidentiality.
RP Office［ Royal Partners Administrative Scrivener Office ］
2-19-4-506 Azabu-juban, Minato-ku, Tokyo 106-0045, Japan
Taiga Sato, Specified Administrative Scrivener (Tokutei Gyoseishoshi)
Administrative Scrivener Registration No. 19080406
TEL: +81-3-6303-1664 (inbound calls; weekdays 9:00–18:00 Japan time)
info@royal-ptns.com
For inquiries from overseas, find us on WhatsApp at +81-70-2225-0001 for internet calls.
WeChat: search for river_6688 to add our account.
About the author
Specializing in international matters, with services available throughout Japan. Our office is one minute from Azabu-juban Station in Minato-ku, Tokyo.
Established in 2019. Graduate of Yokohama National University. Administrative scrivener authorized to act as an intermediary in immigration applications.
Areas of practice: notarization, apostilles and consular authentication for documents for more than 60 countries; Japanese visas, naturalization, and overseas citizenship and permanent-residence applications.
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